Privacy Policy

Last Updated

This Privacy Policy was last updated on July 30, 2026.

Information We Collect

• Account Credentials and Identifiers: When you sign up, we collect your chosen username and password. We do not request your real name, personal email address, or phone number during sign-up.
• Account Authorization Data: We process account access and role/group assignment data to enforce permissions for protected resources and features.
• Cookies and Local Storage Data: We use browser cookies and local storage to maintain session state, store privacy preferences, and keep optional settings when enabled.
• Analytics Data: With your consent, we collect usage metrics such as pages visited, feature engagement, and resource interactions. We do not intentionally send direct personal identifiers in analytics events.
• Security and Abuse-Prevention Data: To protect key account and service actions, we process abuse-prevention verification data and technical request metadata for security checks and rate limiting.
• Temporary Generated Asset Metadata: When you request temporary generated files or links, we may process technical metadata needed to deliver and expire those assets securely.

How Information Is Collected

• Directly from you: When you submit data through forms and account features, such as sign-up, sign-in, password-management, account-deletion actions, and tool requests.
• Automatically: When you use this website, technical data may be processed through cookies, local storage, session mechanisms, and request metadata. Analytics events are only processed when analytics consent is enabled in the Cookies and Tracking Technologies section.
• Through security controls and service integrations: Selected actions use automated abuse-prevention verification checks and authentication/security service responses to validate requests.

How We Use Your Information

• Create, authenticate, and maintain your account and authorized access to website resources.
• Store and apply your privacy and preference settings, including optional functional preferences.
• Protect account and service actions using security verification, abuse-prevention controls, and rate limiting.
• Generate requested outputs and enforce secure temporary-access expiry.
• Measure aggregate usage trends and improve website functionality only when analytics consent is enabled.
• Monitor and improve service reliability, stability, and operational security.
• Apply account lifecycle policies, including automatic deletion of accounts inactive for more than 24 weeks.

Donations

The donation page offers an online donation service provided by Zeffy, a third-party provider. Information entered in the provider's service is submitted directly to the provider, not to this website's own forms or account system, and is not automatically connected to a JWPUBS™ account.

• Separate services and accounts: A JWPUBS™ account is not required to donate. Any account used with the provider is separate from a JWPUBS™ account. Deleting a JWPUBS™ account does not send an account or data-deletion request to the provider, and actions taken through the provider do not affect a JWPUBS™ account.
• Payment information: This website does not receive or store complete payment-card numbers or security codes used through the provider.

To learn how JW PubMedia One handles personal information made available to it through Zeffy as the donation recipient, read the Donation Privacy Policy.

For information about how the provider handles information, review its Privacy Policy. Use of the provider's service is also subject to its Terms of Use. Questions or requests concerning information submitted through the provider should be directed to the provider under its Privacy Policy.

Donating is optional. Choosing not to donate does not affect your access to this website or its free services.

Cookies and Tracking Technologies

We use necessary, functional, and analytics technologies to support this website.

• Necessary: Required for secure sign-in/session operation and privacy-setting persistence. Account sessions are configured with a maximum duration of 14 days.
• Functional: Optional preference storage when enabled.
• Analytics: Consent-based measurement of aggregate usage and feature engagement.

Necessary cookies remain enabled for core functionality. Optional functional and analytics settings are controlled through the privacy settings. Consent choices are stored in dedicated consent cookies for up to 365 days unless you clear them earlier. Analytics collection remains disabled until consent is granted and is disabled again when consent is withdrawn. Withdrawing consent stops future analytics collection on this website, but does not retroactively delete aggregate analytics data that was already processed before withdrawal. We do not use analytics cookies for advertising, cross-site behavioral profiling, or marketing targeting. If you block or delete cookies/local storage in your browser, some website features may not work as intended.

Third-Party Services

We use third-party service providers to support core website operations, including infrastructure, account authentication, automated abuse-prevention verification on selected actions, and consent-based analytics. For those website operations, providers receive data needed to perform their service functions for us. We do not provide website or account data to those providers for cross-site advertising or independent marketing use. For related details, see Information We Collect and How We Share Information.

How We Share Information

• We do not sell, rent, or trade your information to third parties. Your data is not used for cross-site advertising or behavioral profiling.
• We share limited data only when needed to operate core services, including authentication/infrastructure providers, abuse-prevention verification providers, and consent-based analytics providers.
• We may disclose data when legally required or when necessary to investigate, prevent, or address fraud, abuse, or security incidents.

Your Choices and Data Rights

• Manage privacy settings: You can update functional and analytics consent preferences at any time in privacy settings.
• Username changes: Usernames cannot be edited after sign-up. To use a different username, delete the account and create a new one.
• Change your password: You can update your password at any time via account settings.
• Delete your account: You may delete your account via account settings. Deleted accounts are nonrecoverable.
• Access and export requests: You may request access to or export of your account data by contacting us using the details provided in your invitation before deleting your account. We may require account verification before fulfilling these requests.
• Additional legal rights: Depending on your location, you may have additional rights (such as access, deletion, correction, or objection rights). We process requests in accordance with applicable law and account-security requirements.

Data Security and Protection

• We apply technical and organizational safeguards, including encrypted transport (HTTPS), authenticated sessions, and access controls.
• Sensitive account and API actions use abuse-prevention verification, request validation, and rate-limiting controls.
• Administrative access to user-related systems is restricted to authorized personnel with operational need.
• We regularly review and improve security controls to reduce risk of unauthorized access, misuse, or disclosure.

No method of transmission over the internet or electronic storage is completely secure. While we apply reasonable safeguards to protect data, we cannot guarantee absolute security.

Data Storage and Retention

• User data is stored in secure, access-controlled infrastructure, including systems located in the United States.
• Account data is retained while the account remains active.
• If an account is deleted manually through account settings, by an account deletion request, or automatically after more than 24 weeks of inactivity, that account is nonrecoverable and records required for account operation are deleted. This includes account credentials, account attributes, and account access assignments. No notice is provided prior to inactivity-based deletion.
• This deletion does not include separate technical and security logs that were generated before deletion. Those historical operational records may continue to exist until their configured retention periods expire, primarily for security monitoring, troubleshooting, and policy enforcement.
• Temporary one-time generated assets use a time-limited access model and are scheduled for deletion shortly after expiry.

International Data Transfers

If you access this website from outside the United States, your data may be transferred to and processed in the United States and in other jurisdictions where our service providers operate. Data-protection laws in those jurisdictions may differ from the laws in your country. We use reasonable technical and contractual safeguards designed to protect data during transfer and processing.

Children’s Privacy

This website is intended for a general audience and is not directed to children under 13. We do not knowingly collect personal information from children under 13. If we learn that a child under 13 has provided data or created an account, we will take steps to delete the account and associated data.

Apps and Add-ons Privacy

• JW Web Add-on: For full details on how data and privacy are handled, please review the JW Web Add-on Privacy Policy.
• JWPUBS™ Tools: For full details on how data and privacy are handled, please review the JWPUBS™ Tools Privacy Policy.

Changes to This Privacy Policy

We may update this Privacy Policy when our practices, services, or legal obligations change. We will update the effective date at the top of this page when revisions are made. For material changes, we may also post an additional notice on this website.